CURRENT OPPORTUNITIES

Development Associate
Ticket Office Representative
 (Part Time)
Technical Director
Production Runner (Part Time)


DEVELOPMENT ASSOCIATE

Department: Development
Reports to: Associate Director of Development

The Development Associate reports to the Associate Director of Development and will assist in the implementation of the development strategy for ACT Theatre. This role will serve as the catalyst for a successful career in non-profit fundraising for the right candidate. You will assist with implementation of an annual plan that incorporates a range of strategies including annual appeals, major donor cultivation, grant support, corporate and individual appeals, and special events.

This position has significant responsibilities in the areas of maintaining and improving day-to-day Development office and data system integrity as well as developing accurate and timely daily, weekly and monthly gift, campaign, and prospect management reports and donor lists in support of the major gifts campaign and ongoing development operations. We seek a candidate who will bring a high degree of professionalism to our informal work environment. Our ideal candidate will care a lot about details, and work both independently and as part of a team.

Support of Annual Fund, Major Gifts, Grants and Donor Stewardship Efforts 45%
Working with the Development Officer, Institutional Funding Manager, Associate Director and Director of Development, the Development Associate will have a hand in creation and implementation of departmental efforts including donor events,  annual fund and major gifts campaigns and our efforts in the areas of grant and corporate funding. Our ideal candidate will be able to provide oversight and content for the development pages of ACT’s website, e-newsletters and invitations and assist with content for ACT’s social media presence on Twitter and Facebook.

Stewardship and Gift Acknowledgement 25%
Support funding activities including invitation and solicitation mailings; management and maintenance of the donor database; tracking and compiling data related to funding streams. Maintain a database of supporters and oversee all correspondence with these supporters. Create individual donor reports; improve systems for tracking donations and donor information.
  • Manage the administrative and daily stewardship, acknowledgment and recognition of all ACT donors
  • Ensure that all donor benefits are appropriately offered and fulfilled
  • Write acknowledgment letters, including special acknowledgments for signature by executives, board members, and key volunteers
  • Provide thorough, accurate, and timely responses to all donor requests for information, demonstrating exemplary customer service in all exchanges
  • Maintain ACT donor files.
Systems and Database Administration 30%
Maintain and improve day-to-day Development office and data system integrity. Accountable for the accuracy and integrity of all donor data files, ensuring all gifts and pledges are accurately recorded in the ACT Tessitura database, appropriately acknowledged, and reconciled monthly with the Finance office. The Development Associate will also generate accurate and timely lists and reports.
  • Manage data entry for all donations to ACT. Reconcile batches in Tessitura and prepare batches for daily deposit; Ensure that the data derived from these activities is accurate and up-to-date
  • Act as Tessitura expert within the Development team.
  • Create and produce special reports, donor lists, and data retrieval requests for staff as needed, and assist in the production of custom reports.
  • Reconcile gift activity monthly with accounting department.
  • Remain informed on software updates, upgrades and additional services and user needs to provide recommendations and solutions in support of overall development office strategies.
Educational Background: BA preferred

Experience:

  • 2 years of development, customer service or sales office experience. Familiarity working with high net-worth individuals a plus.
Skills:
  • Computer fluency in MS Office and Tessitura or other constituent relationship management database software required
  • Highly professional interpersonal skills
  • Ability to work independently, set priorities, and move multiple projects forward simultaneously
  • Ability to maintain a high level of accuracy and attention to detail with data
  • Due to the sensitive and personal information this position handles, discretion is essential
  • This position is required to attend events throughout the year outside of business hours, including evenings and weekends
  • Must be able to lift 50 lbs. and stand for extended periods of time.
The position will be open until filled. To apply, please send your resume with an accompanying cover letter outlining your qualifications, abilities, and interest in the position, along with three professional references to: clare.hausmann@acttheatre.org

When submitting, please state your last name and the position for which you are applying in the subject line of the email. All information must be sent electronically.

Please no phone calls, follow-up emails or drop-in inquiries.

ACT is an equal opportunity employer.

Posted: January 6, 2017

 
TICKET OFFICE REPRESENTATIVE (Part Time)

Department:  Audience Services     

Reports to:  Customer Service Manager
Classification: Part Time

Summary: 
ACT seeks an individual to join our ticket office team to maintain ACT’s excellent customer service while assisting patrons with ticket sales, will call, and other duties.

Essential Duties and Responsibilities:
•    Processing ticket orders for individual sales, subscriptions and ACTPass membership
•    Maintaining ACT’s patron databases in Tessitura
•    Handling will call on performance nights
•    Representing ACT as the first line of contact for patrons

Qualifications:
•    High school diploma or equivalent
•    Strong customer service skills. Ticket office experience or other arts organization a plus
•    Computing skills: Microsoft Office, database management. Tessitura experience a plus
•    The ability to work evenings and weekends on a regular basis
•    A passion for theatre and the arts

To apply: This is a part-time position, 15-25 hours per week. The position will be open until filled. Please send a cover letter and resume to:

Scott Herman, Customer Service Manager
scott.herman@acttheatre.org

Please include in the subject line: first and last name, as well as “Ticket Office Representative”

No phone calls or drop-ins, please

ACT is an equal opportunity employer committed to diversity in all aspects of its programming and organization.

Posted: Sep 23, 2016

TECHNICAL DIRECTOR

Department: Production
Reports to:  Production Manager
Classification: Full Time

Summary: 
ACT seeks an individual to 
serve as Technical Director in a leadership position within ACT’s Production Department. The TD executes the vision of the directors and designers of ACT’s Mainstage season. The TD maintains ACT’s high artistic and production standards while ensuring that the work is done safely, efficiently, and on time.

Essential Duties and Responsibilities:
  • Works with Production Manager to establish and supervise design deadlines, seasonal calendars, and seasonal budgets.
  • Provides detailed budget analysis and oversight for all Mainstage productions, from script selection to show closing.
  • Leads, guides, and facilitates communication between designers, directors, stage managers, and production department staff.  
  • Advances the production process through the planning and implementation of show design, and preparing the resources that are necessary for the rehearsal, tech, and run of each production.
  • Reviews, interprets, and troubleshoots design drawings to assess budgetary and practical feasibility, and to maximize the artistic impact of financial resources.
  • Produces time and materials estimates, technical drawings, and other documentation as required.
  • Attends technical rehearsals and previews for Mainstage productions.  Prioritizes tech notes, establishes work calls, and ensures that all finish work happens in a timely, efficient, and safe manner.
  • Attends all design meetings, and participates in other company-wide and Production Department meetings as required.
  • Provides support and guidance for the implementation of technical needs for ACTLab partnership productions.
  • Participates in strategic planning for ACT’s future, including capital improvements impacting the production department.
  • Collaborates with other departments to facilitate production support for special activities and patron cultivation.
Qualifications:
  • Preferred candidates hold a terminal degree in Technical Theatre; requirement may be waived based on relevant career experience.
  • Five or more years of professional experience as Technical Director at a LORT theatre or equivalent.

Skills:

  • Clear understanding of the artistic process, and excellent communication, interpersonal, diplomatic, and team leadership skills.
  • Broad knowledge of all other areas of production, including lighting and sound.
  • Ability to manage staff in a fast-paced environment in which priorities can change rapidly, while facilitating efficient problem solving, creative thinking, and a spirit of collaboration.
  • Extensive knowledge of rigging, stage engineering, and scenic construction techniques including carpentry and welding.
  • Thorough knowledge of scenic automation theory, system design, installation, and troubleshooting.
  • Ability to engineer and safely implement all scenery and effects.
  • Experience with winches, hydraulics, and pneumatics involving complex integration across multiple axes.
  • High level of experience with Vectorworks and other CAD drafting programs.
  • Ability to work long hours and manage an irregular schedule, including nights and weekends. 

To apply:  The position will be open until filled. Please send a cover letter and resume to:

Alyssa Byer, Production Manager
alyssa.byer@acttheatre.org

Please include in the subject line: last name, as well as “Technical Director” 

No phone calls or drop-ins, please

ACT is dedicated to the goal of building a culturally diverse and equitable environment and strongly encourages applications from diverse ethnicities, race, and backgrounds.

Posted Oct 6, 2016


 

PRODUCTION RUNNER

Department: Production
Reports to Production Manager
Classification: Part time

Summary: 

ACT seeks an individual to provide assistance and support to ACT’s Production Department. 

Essential Duties and  Responsibilities:  

  • Pick-up, deliver or return ACT Theatre supplies, purchases, and rental equipment.
  • Research and maintain database for show related materials.
  • Investigate availability and/or pricing of materials and items as requested by Production Supervisors.
  • Other duties as assigned by supervising staff.   

Experience:

  • A minimum of two years theatrical experience or equivalent education
  • Experience in stagecraft and technical theater preferred.
  • Valid WA State Driver’s License required. Experience with larger vehicles preferred. 

Skills:

  • Excellent communication and interpersonal skill.
  • Ability to interact with the public in a friendly and professional manner.
  • Ability to prioritize tasks from multiple supervisors.
  • Self-motivated and ability to work independently.
  • Strong collaborator and supportive team member.
  • Ability to lift, push, or maneuver up to 50 - 70 lbs. repeatedly either alone or with assistance from others.
  • Proficiency in Microsoft Office (Word, Excel)

To Apply:
This position is open until filled, with a January 19, 2017 expectant start date. To apply, please send a current résumé and cover letter stating how your qualifications and experience are a match for this position to:

Alyssa, Byer Production Manager

production@acttheatre.org

Please include in the subject line: Your Last Name, Production Runner

No phone calls, drop-ins, or physical mailings please.

ACT is dedicated to the goal of building a culturally diverse and equitable environment and strongly encourages applications from diverse ethnicities, race, and backgrounds.

Posted on Dec 28, 2016