Institutional Funding Manager
Ticket Office Representative
Events and Venue Manager


Department: Development
Reports to: Director of Development
Classification: Full time, exempt. Competitive pay and benefits.

The Institutional Funding Manager is responsible for growing ACT's grant revenue, primarily through researching, developing and writing grant proposals to foundations, corporations, governmental agencies and other grant-making bodies and persuasively communicating ACT's mission and programs to potential funders. Reporting to the Director of Development, the Institutional Funding Manager will assemble and submit grant requests, maintain a calendar of submissions and deadlines, establish and maintain personal contact and relationships with institutional and corporate contacts, and conduct research on new prospective grantors.

Essential Tasks and Responsibilities:

  • Grant writing and grant program management
  • Research, develop and write grant proposals to grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders
  • Assemble and submit grant requests, including letters, proposals, budgets, and presentations
  • Work closely with staff in developing and transforming ideas into grant proposals
  • Establish and maintain personal contact and relationships with grantor contacts and program officers
  • Ensure prompt acknowledgement of grant gifts
  • Maintain calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports
  • Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental material required for proposals
  • Other Duties as Assigned 5%

Educational Background:

  • College degree
  • 2+ years demonstrated experience crafting funding proposals in a clear and compelling manner.


  • Critical attention to detail required
  • Excellent writing and research skills essential
  • Must be self-motivated and highly-organized, with the ability to work well under pressure
  • Experience using online databases and other sources to locate new grant funding opportunities
  • Skilled in seeking and synthesizing information and then communicating that information in a compelling and succinct form
  • A solid understanding of budgets as they relate to proposals and grants.

To apply: Please send a current resume and cover letter stating how your qualifications, experience, and goals are a match for this position to: 

Clare Hausmann, Director of Development  
Subject Line: Your Last Name, "Institutional Funding Manager"

Closing date for applications: June 24, 2016.
No phone calls, drop-ins, or physical mailings please.

ACT is an equal opportunity employer committed to diversity in all aspects of its programming and organization.

Posted June 8, 2016


Department: Audience Services     

Reports to: Customer Service Manager
Classification: Part Time
ACT seeks an individual to join our ticket office team to maintain ACT’s excellent customer service while assisting patrons with ticket sales, will call, and other duties.

Essential Duties and Responsibilities:
•    Processing ticket orders for individual sales, subscriptions and ACTPass membership
•    Maintaining ACT’s patron databases in Tessitura
•    Handling will call on performance nights
•    Representing ACT as the first line of contact for patrons

•    High school diploma or equivalent
•    Strong customer service skills. Ticket office experience or other arts organization a plus
•    Computing skills: Microsoft Office, database management. Tessitura experience a plus
•    The ability to work evenings and weekends on a regular basis
•    A passion for theatre and the arts

To apply: This is a part-time position, 15-25 hours per week. The position will be open until filled. Please send a cover letter and resume to:

Scott Herman, Customer Service Manager
Please include in the subject line: first and last name, as well as “Ticket Office Representative”

No phone calls or drop-ins, please

ACT is an equal opportunity employer committed to diversity in all aspects of its programming and organization.

Posted June 20, 2016


Department: Operations Department
Reports to: Capital Projects and Operations Manager
Classification: Full-time salaried, exempt
Summary: Manages the planning and coordination of all internal and external events including conceptualization, drafting estimates and scope, billing, catering communication, and event execution. Leads the event sales and marketing effort. Monitors and controls event budgets and negotiates all necessary contracts.

 Key Responsibilities:

  • Manage event sales and generate reports on revenue goals and pipeline
  • Collaborate with ACT’s departmental and external clients, understand their goals and objectives to provide support and guidance on all aspects of their event within ACT’s space usage policies.
  • Serve as primary contact for all elements (e.g., catering, entertainment, rental delivery, run crew) involved with events at ACT
  • Manage venues and calendars (e.g. booking, setting, equipment inventory)
  • Create contracts and invoices, and collect payments from third-party clients
  • Create schedules and assignments for union and non-union event crews
  •  Create an EOF (Event Order Form) for each event
  • Input and maintain event information in the venue calendar
  • Estimate event revenue and expenses for the annual budget
  • Track space use for annual property tax exemption renewal
  • Assist Operations Manager with office management responsibilities including after-hours lockup, office supply inventory, and facility vendor service requests

 Educational Background:

  • Certified bartender license and food handler permit or willingness to obtain required
  • Degree in event management, stage production, or equivalent preferred


  • Three to five years of experience with audience services, event floor operations, and/or stage management
  • Strong background in Outlook calendars and email, Word, and Excel
  • Preferred experience with AV equipment including projectors and screens
  • Preferred experience processing transactions in Tessitura


  • Excellent verbal and written communication skills
  • Organizational skills with and attention for detail
  • Ability to multitask and meet deadlines
  • Strong relationship building skills
  • Aesthetic sensibility with a willingness to yield to a client’s needs
  • Ability to lift objects, move furniture, and climb stairs

To Apply:
This position is open until filled. To apply, please send a current résumé and cover letter stating how your qualifications, experience, and goals are a match for this position to:

Chris DeGracia, Capital Projects and Operations Manager 

Please include in the subject line: Your Last Name, Events and Venue Manager

No phone calls, drop-ins, or physical mailings please.

ACT is an equal opportunity employer committed to diversity in all aspects of its programming and organization.

Posted July 12, 2016