POSTED March 15, 2012
JOB DESCRIPTION: Director of Finance

Department: Administration and Finance
Reports to: Executive Director
Classification: Full Time, Exempt

ACT Theatre is searching for a Director of Finance to join a team of accomplished professionals who are leading the organization from its present position of stability into a new phase of artistic achievement and prosperity. Highly regarded for their artistic ambition, innovative vision and commitment to the local community, Artistic Director Kurt Beattie and Executive Director Carlo Scandiuzzi have joined forces with ACT’s engaged and knowledgeable Board of Trustees to re-invent ACT over the past four years.  The Director of Finance reports to the Executive Director, and provides management and primary oversight pertaining to the theatre’s finances and general business operations. The successful candidate will collaborate with these dedicated leaders and ACT’s imaginative and enterprising staff to maximize and grow the theatre’s base of support. ACT is actively seeking qualified candidates in order to fill this position in the Spring of 2012.

Qualifications and Characteristics

Successful candidates will have a track record of experience in accounting and financial leadership, with a  strong working knowledge of accounting practices normal and acceptable on the local, state and federal levels. S/he will have demonstrated leadership abilities, strategic planning experience, the ability to advise superiors in financial manners and the capacity to design, implement and manage financial systems.  Ideal candidates will have experience with Sage Fund Accounting software (previously known as Sage MIP Accounting) and strong Excel skills, as well as extensive experience with all Microsoft Office products.

Function

The function of the Director of Finance is 3-fold:

• The Director of Finance is responsible for the design, implementation and management of all financial systems and accounting/HR personnel.
• S/he is responsible for preserving all corporate and employee assets in such a manner for it to be recognized as practicing normal and acceptable accounting procedures which are in full accordance with local, state and federal statutes.
• S/he is responsible for advising the Executive Director, Finance Committee and Board of Directors (as prescribed) as to the Corporate state of financial fitness.

 Roles and Responsibilities

•  Accounting – Oversee all accounting functions, including disbursements, accounts payable, payroll, cash receipts, general ledger accounting and all account reconciliation.  Supervise Payroll/HR Associate and Accounts Payable Associate.  Ensure daily deposits are being made and all accounts are balanced.  Maintain all fund accounting.
• Budget – Work with Executive Director and department heads to prepare annual operating budget.  Monitor spending against budget throughout the year.
• Financial Reporting – Prepare monthly financial reports for all departments and monthly financial reports and projections for Finance Committee and Board of Directors.  Prepare special reports and financial analyses as needed.
• Payroll and Benefits – Review weekly payroll and payroll tax payments.  Oversee preparation of unions reports, pension calculations and insurance reports.
• Taxes – Ensure all federal and state tax obligations are met and necessary tax filings and returns are prepared on a timely basis.  These tax obligations are for the following: federal and state payroll tax deposits, state unemployment reporting and payments, year-end W-2 and 1099 preparation and filing, federal 990 and 990-T, state CT-13 and CHAR 497 as well as the 5500-C/R for the company’s benefit plan.
• Cash Management – Monitor cash balances and project cash needs; manage cash and short-term investments.
• Banking – Oversee all banking services, i.e. ensure daily deposits are being made, all bank accounts are being balances on a monthly basis.
• Audit – Staff liaison to auditors; manage audit process and prepare all necessary documents and schedules.
• Grants – Prepare financial information for grant applications and reports as needed.
• Data Collections and Reporting – Prepare various reports and surveys for funding agencies, unions and national service organizations. Respond to unemployment claims and request for employment verification.  Respond to credit inquires.

Compensation

ACT Theatre offers a generous and competitive compensation package of health benefits, vacation and sick leave, a 403(b) TIAA-Cref retirement plan, in addition to an annual salary commensurate with the skills and experience required to successfully perform the duties of this key position.

To Apply

ACT is accepting applications from qualified candidates. The position is open until filled. Please forward your letter of interest, resume and references to ncochran@acttheatre.org. ACT is an equal opportunity employer committed to diversity in all facets of its programming and organization.