Development Coordinator

Front of House Staff

Development Coordinator

ACT has a current opening for a half time Development Coordinator, beginning in late March. The Development Coordinator reports to the Associate Director of Development and will assist in the implementation of the development strategy for ACT Theatre. This position has significant responsibilities in the areas of maintaining and improving day-to-day Development office and data system integrity as well as developing accurate and timely daily, weekly and monthly gift, campaign, and prospect management reports in support of the major gifts campaign and ongoing development operations.

Stewardship and Gift Acknowledgement 50%

Support funding activities including invitation and solicitation mailings; management and maintenance of the donor database; tracking and compiling data related to funding streams. Maintain a database of supporters and oversee all correspondence with these supporters. Create individual donor reports; improve systems for tracking donations and donor information.

  • Manage the administrative and daily stewardship, acknowledgment and recognition of all ACT donors.
  • Ensure that all donor benefits are appropriately offered and fulfilled.
  • Produce acknowledgment letters, including special acknowledgments for signature by executives, board members, and key volunteers.
  • Provide thorough, accurate, and timely responses to all donor requests for information, demonstrating exemplary customer service and professionalism in all exchanges.
  • Maintain ACT donor files.

Systems and Database Administration 50%

Maintain and improve day-to-day Development office and data system integrity. Accountable for the accuracy and integrity of all donor data files, ensuring all gifts and pledges are accurately recorded in the Tessitura database, appropriately acknowledged, and reconciled monthly with the finance office. The Development Coordinator will also generate accurate and timely lists and reports.

  • Manage data entry for all donations to ACT. Reconcile batches in Tessitura and prepare them for daily deposit. Ensure that the donor data derived from these activities is accurate and up-to-date.
  • Create and produce special reports, donor lists, and data retrieval requests for staff as needed, and assist in the production of custom reports.
  • Reconcile gift activity monthly with accounting department.


  • Passion for the performing arts.
  • Exceptional attention to detail and accuracy.
  • Excellent interpersonal skills, sound judgment and ability to maintain confidential information.
  • Ability to work independently, set priorities, and move multiple projects forward simultaneously is essential.
  • Expertise in Microsoft Office – Tessitura database experience strongly preferred.

To Apply:

To apply, please send a current résumé, cover letter and references by March 9th stating how your qualifications, experience, and goals are a match for this position to

Please include in the subject line: Development Coordinator, Your Last Name

No phone calls, drop-ins, or physical mailings please. 

Job posted February 28, 2018

ACT is an equal opportunity employer committed to diversity in all aspects of its programming and organization.


Department: Audience Services    


Reports to: House Manager and Audience Services Manager

Classification: Part Time

Essential Duties and Responsibilities: Regular duties include the following. Other duties may be assigned as needed.

·       Greeting patrons and directing traffic in our main lobby.

·       Facilitating seating and providing support to our volunteer ushers.

·       Providing our patrons with excellent customer service.

·       Assisting the House Manger with day of show tasks as needed.


·       Strong customer service skills.

·       Able to handle stressful situations with a calm and professional demeanor.

·       Candidate will have good judgement and a passion for the arts.

·       Availability on nights and weekends is required.


To apply: This is a part-time seasonal position. The position will be open until filled. Please send a cover letter and resume to: Jeremy Rupprecht, Audience Services Manager,

Please include in the subject line: first and last name, as well as “House Staff” 

No phone calls or drop-ins, please.

Job posted on March 2, 2018

ACT is an equal opportunity employer committed to diversity in all aspects of its programming and organization.